New Hire Onboarding System for Construction & Trades

The new guy starts Monday and you still haven't decided what he signs.

The handbook, the offer letter and everything he fills out on day one, editable and ready to put your company name on.

Built for a five-person crew and not an HR department. Plain English, because you're the one who has to explain it.

Who it's for

You run a crew of 3 to 25 and you hire without a formal onboarding process.

Not for you if you have a PEO or an HR manager already issuing offer letters and handbooks.

What you get

• The Handbook. A plain-English Team Member Handbook in Word covering who you are, pay and time, time off, conduct, safety, the systems you use, and how someone leaves the company. Written for both field crews and office staff.
• 10 forms & letters (editable Word + fillable PDF). Job Offer Letter · Welcome Letter · Handbook Acknowledgment · Confidentiality Agreement · Company Equipment Agreement · Vehicle & Fleet Use Agreement · Safety & PPE Acknowledgment · Drug & Alcohol Policy Consent · Emergency Contact & Info Form · Direct Deposit Authorization.
• Manager Tools. An Excel Onboarding Tracker that tracks twelve documents per hire, the ten in this kit plus Form I-9 and Form W-4, for up to 100 hires and calculates completion for you, a Manager's First-Week Checklist, and a 30/60/90-Day Check-In template.
• A filled example of every form and manager tool, for one fictional hire, plus the tracker filled in for six.
• Illustrated User Guide. Setup, which file to issue, and what to have an attorney look at.
• Three reference sheets. Read Me First; Federal & State Forms, covering Form I-9 and Form W-4, E-Verify timing, state new-hire reporting and wage notices, with the government sources; and Before You Issue These, form by form, what needs an attorney's eye.

Why it's different

• Two formats. Make the handbook, and any form you want to change, yours in Word and issue it from there, or use the fillable PDF with the stock wording: type your company name and terms in, then send it.
• No design tools needed. Ships as Word, fillable PDF and Excel. No Canva required.
• Made for trades. Trucks, tools, PPE, job-site safety, per diem, weather. It's all here, in language your crew understands.
• Nothing of ours on what they sign. The fillable PDFs carry no logo and no product name, and the Word files hold a YOUR LOGO placeholder for yours.
• Legal-review ready. A separate two-page sheet goes form by form through the ones that need an attorney's eye, and what to look at on each, so the attorney hour goes where it counts.

What you'll need

• Microsoft Word to edit the templates, Adobe Acrobat Reader (free) to fill and sign the PDFs, and Microsoft Excel for the tracker. These files should open in Google Docs, Google Sheets, other PDF apps and on phones, but we have not tested them there, so fields, fonts and formatting may differ. Word, Acrobat Reader and Excel are the reference versions.
• Instant download. You get Word (.docx), fillable PDF and Excel (.xlsx) files right after purchase.
• License: for you and your single business. Customize and use for all your hires; do not resell, share or redistribute the files. © Back Office Blueprint.
• Not legal advice. These are templates to save you time, not a substitute for advice from a licensed attorney familiar with your state's laws. You're responsible for ensuring your final documents comply with applicable law.

Questions? Email hello@getbackofficeblueprint.com. A real person reads every message and will get back to you personally.

Back Office Blueprint. Systems that run the business so you can build it.

Hiring them is the part before this. The Trades Hiring Kit is seventeen construction job descriptions, the two overtime classification worksheets and every form from the job ad to the hiring decision. $49 on its own, or $65 for both as the Hire & Onboard Bundle.